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“ONLINE HOSTEL MANAGEMENT SYSTEM” is software developed formanaging various activities in the hostel. For the past few years the number of educational institutions is increasing rapidly. Thereby the number of hostels is also increasing for theaccommodation of the students studying in this institution.
And hence there is a lot ofstrain on the person who are running the hostel and software’s are not usually used in thiscontext. This particular project deals with the problems on managing a hostel and avoidsthe problems which occur when carried manually. Identification of the drawbacks of theexisting system leads to the designing of computerized system that will be compatible tothe existing system with the system which is more user friendly and more GUI oriented.We can improve the efficiency of the system, thus overcome the drawbacks of the existing System.
In administrator module administrator manages the master data’s like server details andstudent details. Accept the application of students, view the application forms, reject thefake applications, view the complaints of the students in the hostel, accept the vacatingform and delete from the database, edit the notice boards and view complaints.
In student module, they can Submit application form, change password, can check status,view notice board, view monthly hostel fee and submit the vacating form.
In secretary module, the secretary can calculate the mess bill, and edit the mess menu, viewthe notice board and also change the password.
The existing system is manual based and need lot of efforts andconsume enough time. In the existing system we can apply for the hostels onlinebut the allotment processes are done manually. It may lead to corruptions in theallocation process as well as hostel fee calculation. The existing system does notdeals with mess calculation and complaint registration.DISADVANTAGES: • More human power • More strength and strain of manual labour needed • Repetition of same procedure. • Low security. • Data redundancy. • Difficulty to handle. • Difficulty to update data. Record keeping is difficult. • Backup data can be easily generated.
The proposed system is having many advantages over the existing system. Itrequire less overhead and very efficient. The proposed system deals with themess calculation and allotment process efficiently.
This hostel management software is designed for people who want tomanage various activities in the hostel. For the past few years the numbers of educationalinstitutions are increasing rapidly. Thereby the numbers of hostels are also increasing for theaccommodation of the students studying in this institution. And hence there is a lot of strain onthe person who are running the hostel and software’s are not usually used in this context. This particular project deals with the problems on managing a hostel and avoids the problems whichoccur when carried manually.
Identification of the drawbacks of the existing system leads to the designing ofcomputerized system that will be compatible to the existing system with the system which ismore user friendly and more GUI oriented.